Please read below for registration link if attending via Zoom and for the Meeting Agenda with clickable links to all action items

Annual Meeting 2024
Sunday, June 2 at 11:15 AM CT

May 17, 2024

Dear Beloved Community,

On behalf of the Governing Board, I invite you to attend the 2024 Annual Meeting on Sunday, June 2 at 11:15 AM CT in person or via Zoom. As Unitarian Universalists, our fifth principle upholds the use of the democratic process within our congregations and in society at large. Your voice and your vote are essential to fully living our chosen faith!

If you plan to attend online:

• You MUST register in advance at this link (HERE).
• All members in one household joining via Zoom should EACH register separately. After registering, you will receive a confirmation email containing information about joining the meeting.

If you plan to attend in person:

• You MUST stop by the registration table in the lobby of our building to confirm your attendance and ensure you receive a link to vote. Anyone can attend, but all member attendees will be required to register to help establish a quorum.

We will have one service at 10:00 AM on Sunday, June 2. Bring your flower for Flower Celebration! After the service, please plan to stay in-person or join the Annual Meeting a few minutes early via Zoom so we can establish a quorum and record attendance. Given the items on the enclosed agenda, we expect the Annual Meeting will last 60-90 minutes. However, the total length of the meeting depends largely on the amount of discussion generated.

Voting will be conducted via SurveyMonkey. The link to the online ballot will be emailed after the meeting to members who attended the meeting in person or via Zoom, allowing 72 hours to complete the ballot. Members who cannot attend may request an absentee ballot, which will be emailed. Contact Cyndi Polakowski at [email protected] to request an absentee ballot. Members who do not use email may request a paper absentee ballot by calling 920.731.0849 and leaving a message for Phyllis Schmitt. Absentee ballots must be completed online or postmarked prior to the meeting.

There are two options for asking questions or seeking clarification about any of the proposed items on the enclosed agenda:

• Submit questions to [email protected] and Board members will respond in advance.
• Instead, you may join Board members for an informal Pre-Meeting Q&A on May 29 at 6:30 PM CT via Zoom (HERE). Members of the Executive Team and Governing Board will be available to answer your questions.

A reminder that all members and friends of the Fellowship are welcome at the Annual Meeting, but according to our bylaws only members who joined on or before April 6, 2024, may vote. Non-member friends may be given the courtesy of the floor but may not vote or make motions.

Our Annual Meeting is an essential part of the Fellowship’s democratic governance process, and your participation is greatly valued. I look forward to seeing you there!

With gratitude,
Dana Johnson
Governing Board President

Annual Meeting Agenda

To read additional information about the agenda items before the meeting or to easily follow along with the agenda please click the links for each item below.

• Establish Quorum (Beth DeStasio, Governing Board Member at Large)
• Chalice Lighting (Rev. Christina Leone-Tracy, Senior Minister)
• Call to Order (Dana Johnson, Governing Board President)
• Principles for a Healthy Congregation (John Duffin, Healthy Congregation Team)
• Procedure for Discussion and Voting (Dana Johnson, Governing Board President)
• Approval of Annual Meeting Minutes 2023 (Dana Johnson, Governing Board President)
• Year in Review (2023-24) – Annual Report 
  • Governing Board Report (Dana Johnson, Governing Board President)
  • X-Team Report (Rev. Christina Leone-Tracy, Senior Minister)
  • Treasurer’s Report (Patrick Mitchell, Governing Board Treasurer)
  • Faithful Steward Award (Dana Johnson, Governing Board President)
• Bylaw Changes (Dana Johnson, Governing Board President) Proposed Bylaw Changes 
• Leadership Elections (Karen Iverson-Riggers, Leadership Development Committee Chair) – 2024 Meet the Candidates
  • Governing Board
  • Leadership Development Committee
• Call Process for Second Minister & Co-Ministry Future Plans (Brian Murton, Governing Board Member at Large) Ministry Call & Co-Ministry Q & A
• Fellowship Governance System & 2024-2027 Strategic Plan Update , ~2023-2026 Strategic Plan for reference~ (Marti Wheeler, Governing Board Member at Large, and Dana Johnson, Governing Board President)
• Proposed 2024-25 Annual Operating Budget(Phyllis Schmitt, Director of Finance and Operations)
• Adjourn (Dana Johnson, Governing Board President)
• Chalice Extinguishing Words (Rev. Hannah Roberts Villnave, Assistant Minister)